Privacy Policy

Kairos Construct Ltd Last updated: January 2026

Kairos Construct Ltd (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal information with transparency, care, and integrity. This Privacy Policy explains how we collect, use, store, and protect your data when you interact with us, visit our website, or engage our services.

1. Who We Are

Kairos Construct Ltd is a refurbishment and fit‑out company based in the United Kingdom. We act as the Data Controller for the personal information we collect.

Registered office: (160 High Street, Rochester, ME1 1ER, England) Company number: (16548885)

2. Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

Name, email address, phone number
Company name and job title
Project details and enquiry information
Billing and invoicing details
Any information submitted via our contact forms or email

Information collected automatically

IP address
Browser type and device information
Website usage data (via analytics tools)

Information from third parties

Subcontractor or supplier references
Publicly available business information
Professional platforms such as LinkedIn

3. How We Use Your Information

We use your personal data to:

Respond to enquiries and provide quotations
Deliver and manage construction, refurbishment, and fit‑out services
Maintain project records and contractual documentation
Manage subcontractors, suppliers, and professional partners
Improve our website and user experience
Send updates, news, or marketing communications (only with your consent)
Comply with legal, regulatory, and insurance obligations

We only process your data where we have a lawful basis, such as consent, contract, legitimate interest, or legal obligation.

4. Sharing Your Information

We may share your information with:

Trusted subcontractors and suppliers involved in your project
Professional advisors (e.g., accountants, insurers, legal advisors)
Technology providers (e.g., website hosting, CRM, email services)
Regulatory bodies where required by law

We never sell your personal data.

All partners who process data on our behalf are required to comply with UK GDPR and maintain appropriate security measures.

5. Data Storage & Security

We take data protection seriously and use appropriate technical and organisational measures to safeguard your information, including:

Secure servers and encrypted systems
Access controls and password protection
Staff training and confidentiality agreements
Regular reviews of our data handling processes

6. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes outlined in this policy, including:

Enquiries: typically up to 12 months
Project records: up to 6–12 years (to meet legal and contractual obligations)
Marketing data: until you withdraw consent

7. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate information
Request deletion of your data (in certain circumstances)
Object to or restrict processing
Withdraw consent at any time
Request data portability

To exercise any of these rights, contact us at: Email: (fitout@kariosconstruct.co.uk)

8. Cookies & Website Tracking

Our website may use cookies and analytics tools to improve performance and user experience.

You can manage or disable cookies through your browser settings.

A full Cookie Policy can be provided separately if required.

9. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Kairos Construct Ltd Email: (fitout@kairosconstruct.co.ukl) Address: (160 High Street, Rochester, ME1 1ER, England)